I am happy to share preview of ZilicusPM 6.3 and latest enhancements. Here is a preview of ZilicusPM 6.3. In this minor version of ZilicusPM, we have introduced quite a few enhancements based on customer feedback and product roadmap.
Project State – Planning/Draft
Sometimes, as a project manager you just want to evaluate the cost-benefit opportunity before taking up a new project. ZilicusPM lets you create project in ‘Planning/Draft’ state such that the project remains accessible exclusively to you but it is not really a project in reality. You can even allocate budget for test purpose, allocate resource, create a project schedule, assign resources, set resource cost rate and billing rate, etc. Essentially, you can make a project assessment in terms of what duration it may take to deliver a new project, which all resource are available, what could be their allocation; what will be cost and billing implication of taking up this project etc.
Project managers should note that the resource assigned in this project are not really assigned, these are assignment done just for drafting/assessment purpose i.e. team members will not receive email when tasks are assigned to them, neither they will be able to access project workspace. Also, this project will *not* be shown up in portfolio reports and dashboard.
Portfolio Gantt chart
This feature has been most sought after one. Finally we are able to pull through all projects’ Gantt chart in one view. Portfolio managers can view health of all project schedules in one view. You can select which all project Gantt chart you would like to view.
You can expand and collapse the project schedule to view project’s timeline. In collapsed view, this report shows timeline and overall progress made at project level.
Email only Users
Some customers have contract resources who are unable to login to ZilicusPM but they have been able to access emails. This feature allows such users to be part of ZilicusPM system even without logging-in. When administrator adds any given user as ‘Email Only User’, it is treated just like normal user – who can be assigned tasks, who has cost and billing rate, has resource availability and resource utilization tracking.
Whenever task is assigned to such users, they will be notified through email about such task assignment (and if task calendar setting is activated, task event will be shown up in his/her calendar.)
In subsequent release, these users will also be able to update tasks progress over email. Please contact our product expert for more details about this user subscription type.
Project Portfolio groups – Dashboard
Portfolio managers can now group project dashboard based on the projects belonging to specific portfolio. The screenshot below shows how portfolio dashboard can be viewed for specific set of projects.
Create Issue through email
Few project stakeholders (employees, customers, etc) may not have access to projects in ZilicusPM or would prefer to create issues over email. This feature allows your project team members, customers to create issues over email. Each project overview page will show unique email id for a given project to create issues.
Users who are registered in ZilicusPM (they can be normal user, email only user or customer contact added to project) When they send email to this designated email id, the subject line will become summary of issue; body of email will become description and email attachment become issue attachment. Once issue is created, it will be assigned to project manager for further action.
The issue reporter is notified when issue is created or if issue creation fails for any reason.
In subsequent release, ZilicusPM will enable users to update task progress, etc. over email.
Employee Leave Plan
Your project team members can apply for leaves in ZilicusPM and leaves will be processed in ZilicusPM. The reporting manager for him/her can approve or reject its application.
Once leave is approved, respective resource availability, load/utilization gets affected for the duration of leave. Employee can apply for even half a day leave.
ZilicusPM has provided most commonly used types of time-off/leaves such as Personal Leave, Sick Leave. Your account administrator can add/modify types of TimeOff.
ZilicusPM has made it even more interactive for you to manage tasks schedule. Project planner can drag drop and reorder tasks in the task list using mouse. The same will get reflected into Gantt chart. This operation is available both – in interactive Gantt as well as normal task view.
Add links to issue, Task, Risk
Just like attachment, you can add URL to your issues, tasks and risks. We have enhanced URL linking functionality at various places in project workspace e.g. task attachment, issue description, issue attachment, risk description, risk attachment.
Delete project permanently
Many times,users create projects for test purpose and would like to delete such test/temporary projects permanantly, Now administrator has capability to permanently delete projects its account. The screenshot given below is self-explanatory.
So there are many new enhancements lined up. We are confident that customers will be really interested in using latest features introduced in ZilicusPM6.3. One week to go for ZilicusPM 6.3 to go live. Few customers are already using test environment to test these features.
If you would like to manage projects effectively, ZilicusPM is the right solution; not just for you as project manager but also for your team members (simplicity), as well as executive management (dashboard, reports). Sign up for 30-days risk free trial.
Additional readings about project management, leadership
- Case Study: What Happens When Project Team Has Dual Reporting
- Avoid These 10 Most Common Mistakes That Leads to Project Failure
- Back2Basics: Ultimate Project Management Guide: Project Planning
- 8 Reasons to Decide Whether Your Organization Needs Project Management Office
- How To Select The Right Project Management Software
Your life can be become easier with the right project management system. ZilicusPM is the right PM tool for you and your team. Get started now.
ZilicusPM is online project management software that offers an incredibly simple and collaborative way to manage projects. Try ZilicusPM a powerful tool to stay on top of things with aesthetic dashboard. ZilicusPM enables online project planning – WBS, online scheduling, resource assignment, Gantt chart, project tracking, issue management, online calendar, risk register and much more. Sign up for 30-days risk free trial.