5 Principles of Successful Project Management (Part -II)
5 Principles of Successful Project Management (Part -II)
In previous post we saw, that being agile in today’s business world is not option and neither it helps to be too experimental; also, project team should be given opportunities to learn. Now let’s look at how to groom project analysts for greater roles and responsibility and using technology to enable seamless processes
Groom Project Analyst for Project Management Roles
Project Management Office (PMO)
Businesses are striving for more agility, at the same time they cannot sideline a focus on larger business goals. What it means is, having smaller projects with shorter duration can be favorable and can work great, businesses cannot afford to miss the larger picture. Hence, organizations would like to see their project management processes are evolving under the capable hands like project management office (PMO). Project management office has started playing really crucial role in century old organizations as well as new organizations to streamline projects across various departments.
What PMO Means for Business
The changing dynamics of doing business should reflect in the way projects are managed and delivered in the organization. A PMO team can drive various project initiatives consistently across department. PMO teams are mandated to create building blocks for current as well as future projects that can be deliver projects consistently with limited resources and under cost constraints and extreme time pressure.
Generally PMO teams are small and have limited power over other business project teams. If PMO team has to set PMO processes that will ensure “right” projects are done with “right” approach, it needs champions from each project team. These champions are not necessarily project managers but preferably representing junior positions. Hence it is important for PMO teams and in general for an organization to groom project analysts for project management roles. They will not only guide project teams for right processes but who can be seamlessly moved to PMO roles or project management roles when needed.
Preparing Next-Gen Project Managers
We are talking about preparing next level of project manager who can work flawlessly under pressing timeline conditions, extreme pressure from stakeholders; who will also have sound business acumen. So that when a situation warrants, theses project analysts will be ready to make challenging decisions under extremely pressuring conditions.
Embrace Project Management Software | Technology Streamlines Things
Technology Is Great Enabler
There is no doubt that technology is great enabler. We have seen this in the past and in foreseeable future, technology will continue to help greater developments for human kind. It is difficult to imagine all-time-great-projects like NASA missions without using technology. Though there are projects delivered when there was no availability of technology and modern tools. But speaking of today’s projects especially mammoth project-undertaking, these cannot be planned, monitored or delivered without using technology or tools.
Project Portfolio Management Software (PPM Software)
There is no way one can expect unstructured delivery getting successful every other time. In order to expect predictable project delivery organizations need consistent, repeatable and proven project delivery processes set by PMO team. It is not to deny that projects work will be delivered by people but project portfolio management software (PPM tool) brings collaboration, transparency for stakeholders. To drive programs through lean project management approach and attain desired project quality and to meet program timeline mean stakeholder will need access and visibility to projects, portfolios, issues, risks, meetings, documents and so on. Most importantly, PPM tool provides as-is picture of multiple projects across portfolios, which executives can use to make decision backed by data.
Review, Improve, Review Improve
What Gets Measured Gets Done
The way I see it, project management is absolutely essential for scalable high-growth business. But merely having project management for namesake will not help at all. For successful project management one need to keep in mind that “what gets measured gets done”. That’s precisely what project management tool help with – measure outcome, compare with expected result.
What Gets Measured, Gets Improved
Ultimately what gets measured gets improved. As project team find the difference between expected result and current result, team will obviously try to meeting the desired outcome on time, within budget. If there are lapses in delivering project, those will get highlighted only when you measure project progress, project delivery against project scope and project objectives. Hence it is recommended to review projects regularly with project team and ask how project team would like to implement the improvement.
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Additional readings about project management, leadership
- Case Study: What Happens When Project Team Has Dual Reporting
- Avoid These 10 Most Common Mistakes That Leads to Project Failure
- Back2Basics: Ultimate Project Management Guide: Project Planning
- 8 Reasons to Decide Whether Your Organization Needs Project Management Office
- Compare the best project management software
- All in one project management software
- Guide to selecting best project management software
- Gantt Chart
- Time Tracking
- Budgeting and Cost Management
- Resource Planning and Management
- Issue Tracking
- Risk Management
- Change Management
- Meeting Management
- Stakeholder Management
- Project Portfolio Management
- Project Reporting
- Document Management to help you manage and deliver projects better?
Zilicus offers All-In-One online project management software ZilicusPM that provides complete project management control for project and portfolio managers; at the same time makes it really simple for project team members to stay on top of things. If you have been managing projects with conventional spreadsheet/ Microsoft Excel templates or MS Project or emails, it is the right time to start using online project portfolio management software. ZilicusPM is great platform for better project collaboration. Take a screenshot tour of project management software ZilicusPM.