Online Project Expense Tracking Tool

Turn every project profitable by easily tracking project expenses & controlling project cost

Track every dime spend on project expenses

Project team can quickly submit every expense incurred in the project. Usually expenses are booked against scheduled activities in a project. ZilicusPM allows project team members to submit expenses against project task. You can first select project, then specific task. There are more expense information that you can provide such as

Date when exepense incurred
Description of expense item
Expense type
Whether mark as billable or not
Whether to reimburse or not

Submit expense, bill receipts on the go - using mobile, tablets

Project team members can submit expenses using ZilicusPM mobile app that can be downloaded on your iPhone, iPad, Android based smartphones and tablets. It is made so easy that you can even take a photo and upload the bill right through your ZilicusPM mobile app.

It is inter-device operable, which means, when you save expenses from mobile, tablet; you can still submit it or reopen later using your laptop/desktop. Isn’t that nice?

Expenses reports by projects, expense category

Once project team members have submitted their expenses and those expenses have been approved by respective project manager; project manager and portfolio managers can run report to track expenses applicable for a given project, for a given period for a specific expense category.

There are multiple expenses reports that project, portfolio managers can use to identify expenses incurred against project, these reports can also be tracked at a project level, as well as task level.

Analyse expenses report & make better decision

Since project expenses are linked to tasks, these are accounted as actual expense cost element, hence it becomes a critical information to track effective contribution of project expenses to project cost financial.

Going further, the expenses data can be used to effectively measure the effective spend of budget across multiple cost accounting heads and again specific categories of expenses allowed.

ZilicusPM project time tracking tool is easy to use &
It gives visibility to project expenses & in turn billability to managers

Manage project risks using risk management tool in ZilicusPM. It is easy to submit risk, track risks using risk register, evaluate its impact and likelihood and set response strategy effortlessly. Take a look at features you can use to quickly contain, exploit risks using online tool

Submit expenses

Track expenses against task

Track billable expenses

track expenses using mobile

link to actual cost

pending expebse approval notification

add expenses notes

approval history

expenses report by client

expenses approval

expenses report For PRoject

attach bill copy

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ZilicusPM has been super helpful!! It Saved Our Company

I love that this program has helped better manage our projects, jobs, and what is due and deadlines for each aspect of a project. Also, it helps us keep track of when items are due and it alerts you as well. Since using this program, we have managed our time and projects more efficiently.

Samantha D

Management Associate

More features from ZilicusPM project management tool

My Project Tasks

Designed for team members, it shows only those project tasks assigned to you

Time Tracking

Track time against project tasks, issues, risks. Submit for approval using web, mobile

Timesheet Approval

Get timesheet approved by project manager or set auto-approval in place

Expenses Tracking

Submit project expenses across multiple projects tasks using web, mobile

Expenses Approval

Get expenses approved by project manager or set auto-approval in place

Issue Tracking

Track project issues, set priorities, add comment, track them all and get resolved

Risk Management

Your online project risk register. Assess risk impact and set response strategy

Change Management

Manage every project change request. Evaluate its benefits and impact before approving

Stakeholder Management

Invite internal, external, statutory stakeholders to access project information

Project Approval

Submit project requests for approval, PMO/portfolio manager can review, approve it

Project Templates

Use, reusable project schedule and team combination. Save time in these mundane activities

Portfolio Budget

Set portfolio budget, allocate its parts to projects. Track budget vs allocated amount

Portfolio Dashboard

Portfolio and executive management can get clear and real visibility into portfolio status

Project Budget

Set project specific budget and track it against estimated or actual cost

Cost Management

Track project cost divided into resources, fixed and other costs. Compare planned vs actual

Project Billing

Set project billing and track project billing through the project execution process

Earned Value

Track value earned by your projects using earned value reports

Assign Tasks to Staff

Quickly assign tasks to your team members, get them notified

Resource Calendar

Set resource calendar – working days, hours per day

Resource Workload

Clearly see workload for a given staff member, daily, weekly or monthly basis

Resource Skills

Set resource skills, roles and filter resource for capacity planning, allocation

Project Meetings

Set project meetings, invite attendees, track MoM & action items

Document Sharing

Share project documents, tasks, issue, risk, change specific documents

Discussion Board

Ideate and collaborate with your project team, clients.

Client Collaboration

Invite your clients, share plan, documents, issues, changes with your clients.

App Alerts

Get notified when pending tasks, issues, risks, approvals are pending on your name

Email Notification

Get task assignment emails in your inbox, update status through email, comment and mroe

Team Calendar

Know who is working on what, when in your project tema

Custom Reports

Create your own report, set columns, filters, grouping, etc.

Sign up for ZilicusPM today

Start your 30-day free trial. No credit card required. No strings attached.

Project management guides, best practices

Explore guides to best practices of project management, tools, processes, project management office setup , etc published on ZilicusPM blog.

PM Tool Selection Guide

Guide to select best project management software

Managing Project Changes

Hurdles one need to cross while managing project change requests

Guide to Set up PMO

Guide to set up project management office (PMO)

Software Project Management

Learn more about roles and activities involved in software project management