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Project Portfolio Management Tool

Better prepare your organisation to manage projects smoothly & drive portfolio success

Executive Dashboard in Project Portfolio Management Software ZilicusPM
Project Demand Request for Portfolio Manager Approval Software

Centralise & prioritise project requests to achieve business strategy

Project managers can submit new project requests based on business case. Portfolio managers have a central place to see all new project requests and looking at project benefits, cost, budget, resource, etc information, s/he can approve new project requests. Portfolio managers have an easy way to check project alignment with overall portfolio goals and objectives. 

Essentially, portfolio manager can centralise intake of project demand, optimise project portfolio for resource capacity and overall strategic alignment.

Manage cost, compare against budget across multiple portfolios

Rebalance your project portfolio for  budget and cost constraints. ZilicusPM PPM Software provides real visibility into high-level portfolio financial status such as

  • portfolio budget
  • approved budget to projects
  • % of allocated budget to available budget
  • Estimated Cost
  • Actual Cost

You can drill down to understand how costs break down to

  • Project budget
  • Actual total cost
  • Resource cost
  • Expenses
  • Fixed Cost

Portfolio managers gets a bird eye view of financial status of portfolio of projects looking at the dashboard. Executive management can quickly refer dashboard to make an informed decisions, instead of calling project managers for a review meetings.  Once you start using ZilicusPM, you will happily forget about Excel, MS Project, status meetings and all such operationally inefficiencies techniques to streamline your project portfolio planning,  tracking & financials management.


Project Portfolio Budget Cost Tracking Management Software

Put right resource in right project at right time

As a portfolio manager you can easily optimise your resource capacity and improve utilisation. ZilicusPM online project portfolio management tool (PPM software) delivers a combined view to balance demand and capacity of staff members by roles, and named resources.

Portfolio managers have a clear view of staff members with certain skills, roles and can see the demand of workload for planned projects. Comparing the demand with current availability of resources gives a better understanding of whether new staffing/ hiring is required or need sales team to get more work.

Keep track of schedule with milestone dashboard and portfolio Gantt chart

There are multiple ways to get a clear sense of how portfolio of projects are progressing. One of the important aspects is milestones. Portfolio managers can quickly track how many milestones in a given portfolio of achieved or pending. S/he can as well check specific milestones in given portfolio of projects at a click of mouse.

Portfolio Gantt chart view, on the other hand gives a single line view of portfolio timeline, it is combined timeline of individual projects in it. Portfolio managers can easily track progress made at a portfolio level as well as individual projects. If required, s/he can click to see detailed schedule of all projects.


Drilldown Milestones Across Projects Portfolio Dashboard Software
Project Risk Management Tool - Project Portfolio Risk Dashboard

Manage project risks, changes, issues and resources across portfolios

Project portfolio manager can check issues, risks and changes reported across portfolio of projects using portfolio dashboard. Tracking issues, risks and changes per portfolio based on status, impact is as easy as clicking the portfolio dashboard and hovering mouse over the charts. 

This is great way for portfolio managers to keep track of things happening in its portfolio without calling up project managers or asking for reports. All these information is available for him/her online, 24×7, anywhere in the world.

Monitor, analyse portfolio performance & make better decision

There is no better way to know “How are we doing?” than having KPIs defined. You can define project portfolio KPIs and track those KPIs using ZilicusPM Project Portfolio Management Software. You can have KPIs for

  • Financial profile KPIs
  • Risk profile KPIs
  • Change requests KPIs
  • Schedule KPIs
  • Resource KPIs

There are elements such as earned value management, schedule performance index, cost performance index, project success ratio, etc. ZilicusPM gives you easy ways to track performance of portfolio of projects using its portfolio dashboard and reports.

Multi Projects Budget Cost Tracking Dashboard

ZilicusPM project portfolio management tool is easy to use &
It gives you visibility to manage portfolios like a astute business manager

Manage project risks using risk management tool in ZilicusPM. It is easy to submit risk, track risks using risk register, evaluate its impact and likelihood and set response strategy effortlessly. Take a look at features you can use to quickly contain, exploit risks using online tool

Create portfolio

portfolio objectives

portfolio goals

portfolio Owner

portfolio budget

portfolio cost

portfolio milestones

portfolio Change Requests

portfolio Issues

portfolio risks

resource planning

portfolio Managers

Portfolio reports

portfolio health

portfolio KPIs

portfolio dashboard

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Start your 30-day free trial. No credit card required. No strings attached.

ZilicusPM has been super helpful!! It Saved Our Company

I love that this program has helped better manage our projects, jobs, and what is due and deadlines for each aspect of a project. Also, it helps us keep track of when items are due and it alerts you as well. Since using this program, we have managed our time and projects more efficiently.
Samatha D - Zilicus Review
Samantha D
Management Associate

More features from ZilicusPM project management tool

Project Management Software

Quickly create & manage schedule with interactive Gantt

Project Management Software

Like visual cards, no problem. Use Kanban board view cards across projects

Project Management Software

Set milestone, task priority.Use task filters, view baseline, critical tasks and more

Project Management Software

My Project Tasks

Designed for team members, it shows only those project tasks assigned to you

Project Management Software

Track time against project tasks, issues, risks. Submit for approval using web, mobile

Project Management Software

Timesheet Approval

Get timesheet approved by project manager or set auto-approval in place

Project Management Software

Submit project expenses across multiple projects tasks using web, mobile

Project Management Software

Expenses Approval

Get expenses approved by project manager or set auto-approval in place

Project Management Software

Track project issues, set priorities, add comment, track them all and get resolved

Project Management Software

Your online project risk register. Assess risk impact and set response strategy

Project Management Software

Manage every project change request. Evaluate its benefits and impact before approving

Project Management Software

Stakeholder Management

Invite internal, external, statutory stakeholders to access project information 

Project Management Software

Project Approval

Submit project requests for approval, PMO/portfolio manager can review, approve it

Project Management Software

Project Templates

Use, reusable project schedule and team combination. Save time in these mundane activities

Project Management Software

Portfolio Budget

Set portfolio budget, allocate its parts to projects. Track budget vs allocated amount

Project Management Software

Portfolio and executive management can get clear and real visibility into portfolio status

Project Management Software

Project Budget

Set project specific budget and track it against estimated or actual cost

Project Management Software

Track project cost divided into resources, fixed and other costs. Compare planned vs actual

Project Management Software

Project Billing

Set project billing and track project billing through the project execution process

Project Management Software

Earned Value

Track value earned by your projects using earned value reports

Project Management Software

Assign Tasks to Staff

Quickly assign tasks to your team members, get them notified

Project Management Software

Resource Calendar

Set resource calendar – working days, hours per day

Project Management Software

Resource Workload

Clearly see workload for a given staff member, daily, weekly or monthly basis

Project Management Software

Resource Skills

Set resource skills, roles and filter resource for capacity planning, allocation

Project Management Software

Project Meetings

Set project meetings, invite attendees, track MoM & action items

Project Management Software

Document Sharing

Share project documents, tasks, issue, risk, change specific documents

Project Management Software

Discussion Board

Ideate and collaborate with your project team, clients.

Project Management Software

Client Collaboration

Invite your clients, share plan, documents, issues, changes with your clients.

Project Management Software

App Alerts

Get notified when pending tasks, issues, risks, approvals are pending on your name

Project Management Software

Email Notification

Get task assignment emails in your inbox, update status through email, comment and mroe

Project Management Software

Team Calendar

Know who is working on  what, when in your project tema

Project Management Software

Custom Reports

Create your own report, set columns, filters, grouping, etc.

Sign up for ZilicusPM today

Start your 30-day free trial. No credit card required. No strings attached.

Project management guides, best practices

Explore guides to best practices of project management, tools, processes, project management office setup , etc published on ZilicusPM blog.