Online Project Portfolio Management Tool

Project Portfolio Management Tool

Better prepare your organisation to manage projects smoothly & drive portfolio success

Centralise & prioritise project requests to achieve business strategy

Project managers can submit new project requests based on business case. Portfolio managers have a central place to see all new project requests and looking at project benefits, cost, budget, resource, etc information, s/he can approve new project requests. Portfolio managers have an easy way to check project alignment with overall portfolio goals and objectives.

Essentially, portfolio manager can centralise intake of project demand, optimise project portfolio for resource capacity and overall strategic alignment.

Manage cost, compare against budget across multiple portfolios

Rebalance your project portfolio for budget and cost constraints. ZilicusPM PPM Software provides real visibility into high-level portfolio financial status such as

portfolio budget
approved budget to projects
% of allocated budget to available budget
Estimated Cost
Actual Cost

You can drill down to understand how costs break down to

Project budget
Actual total cost
Resource cost
Expenses
Fixed Cost

Portfolio managers gets a bird eye view of financial status of portfolio of projects looking at the dashboard. Executive management can quickly refer dashboard to make an informed decisions, instead of calling project managers for a review meetings. Once you start using ZilicusPM, you will happily forget about Excel, MS Project, status meetings and all such operationally inefficiencies techniques to streamline your project portfolio planning, tracking & financials management.

Put right resource in right project at right time

As a portfolio manager you can easily optimise your resource capacity and improve utilisation. ZilicusPM online project portfolio management tool (PPM software) delivers a combined view to balance demand and capacity of staff members by roles, and named resources.

Portfolio managers have a clear view of staff members with certain skills, roles and can see the demand of workload for planned projects. Comparing the demand with current availability of resources gives a better understanding of whether new staffing/ hiring is required or need sales team to get more work.

Keep track of schedule with milestone dashboard and portfolio Gantt chart

There are multiple ways to get a clear sense of how portfolio of projects are progressing. One of the important aspects is milestones. Portfolio managers can quickly track how many milestones in a given portfolio of achieved or pending. S/he can as well check specific milestones in given portfolio of projects at a click of mouse.

Portfolio Gantt chart view, on the other hand gives a single line view of portfolio timeline, it is combined timeline of individual projects in it. Portfolio managers can easily track progress made at a portfolio level as well as individual projects. If required, s/he can click to see detailed schedule of all projects.

Manage project risks, changes, issues and resources across portfolios

Project portfolio manager can check issues, risks and changes reported across portfolio of projects using portfolio dashboard. Tracking issues, risks and changes per portfolio based on status, impact is as easy as clicking the portfolio dashboard and hovering mouse over the charts.

This is great way for portfolio managers to keep track of things happening in its portfolio without calling up project managers or asking for reports. All these information is available for him/her online, 24×7, anywhere in the world.

Monitor, analyse portfolio performance & make better decision

There is no better way to know “How are we doing?” than having KPIs defined. You can define project portfolio KPIs and track those KPIs using ZilicusPM Project Portfolio Management Software. You can have KPIs for

Financial profile KPIs
Risk profile KPIs
Change requests KPIs
Schedule KPIs
Resource KPIs

There are elements such as earned value management, schedule performance index, cost performance index, project success ratio, etc. ZilicusPM gives you easy ways to track performance of portfolio of projects using its portfolio dashboard and reports.

ZilicusPM project portfolio management tool is easy to use &
It gives you visibility to manage portfolios like a astute business manager

Manage project risks using risk management tool in ZilicusPM. It is easy to submit risk, track risks using risk register, evaluate its impact and likelihood and set response strategy effortlessly. Take a look at features you can use to quickly contain, exploit risks using online tool

Create portfolio

portfolio objectives

portfolio goals

portfolio Owner

portfolio budget

portfolio cost

portfolio milestones

portfolio Change Requests

portfolio Issues

portfolio risks

resource planning

portfolio Managers

Portfolio reports

portfolio health

portfolio KPIs

portfolio dashboard

Sign up for ZilicusPM today

Start your 30-day free trial. No credit card required. No strings attached.

ZilicusPM has been super helpful!! It Saved Our Company

I love that this program has helped better manage our projects, jobs, and what is due and deadlines for each aspect of a project. Also, it helps us keep track of when items are due and it alerts you as well. Since using this program, we have managed our time and projects more efficiently.

Samantha D

Management Associate

More features from ZilicusPM project management tool

My Project Tasks

Designed for team members, it shows only those project tasks assigned to you

Time Tracking

Track time against project tasks, issues, risks. Submit for approval using web, mobile

Timesheet Approval

Get timesheet approved by project manager or set auto-approval in place

Expenses Tracking

Submit project expenses across multiple projects tasks using web, mobile

Expenses Approval

Get expenses approved by project manager or set auto-approval in place

Stakeholder Management

Invite internal, external, statutory stakeholders to access project information

Project Approval

Submit project requests for approval, PMO/portfolio manager can review, approve it

Project Templates

Use, reusable project schedule and team combination. Save time in these mundane activities

Portfolio Budget

Set portfolio budget, allocate its parts to projects. Track budget vs allocated amount

Portfolio Management

Portfolio and executive management can get clear and real visibility into portfolio status

Project Budget

Set project specific budget and track it against estimated or actual cost

Cost Management

Track project cost divided into resources, fixed and other costs. Compare planned vs actual

Project Billing

Set project billing and track project billing through the project execution process

Earned Value

Track value earned by your projects using earned value reports

Assign Tasks to Staff

Quickly assign tasks to your team members, get them notified

Resource Calendar

Set resource calendar – working days, hours per day

Resource Workload

Clearly see workload for a given staff member, daily, weekly or monthly basis

Resource Skills

Set resource skills, roles and filter resource for capacity planning, allocation

Project Meetings

Set project meetings, invite attendees, track MoM & action items

Document Sharing

Share project documents, tasks, issue, risk, change specific documents

Discussion Board

Ideate and collaborate with your project team, clients.

Client Collaboration

Invite your clients, share plan, documents, issues, changes with your clients.

App Alerts

Get notified when pending tasks, issues, risks, approvals are pending on your name

Email Notification

Get task assignment emails in your inbox, update status through email, comment and mroe

Team Calendar

Know who is working on what, when in your project tema

Custom Reports

Create your own report, set columns, filters, grouping, etc.

Sign up for ZilicusPM today

Start your 30-day free trial. No credit card required. No strings attached.

Project management guides, best practices

Explore guides to best practices of project management, tools, processes, project management office setup , etc published on ZilicusPM blog.

PM Tool Selection Guide

Guide to select best project management software

Managing Project Changes

Hurdles one need to cross while managing project change requests

Guide to Set up PMO

Guide to set up project management office (PMO)

Software Project Management

Learn more about roles and activities involved in software project management

Project Portfolio Management Tool

Centralise & prioritise project requests to achieve business strategy

Manage cost, compare against budget across multiple portfolios

Put right resource in right project at right time

Keep track of schedule with milestone dashboard and portfolio Gantt chart

Manage project risks, changes, issues and resources across portfolios

Monitor, analyse portfolio performance & make better decision

ZilicusPM project portfolio management tool is easy to use &It gives you visibility to manage portfolios like a astute business manager

Create portfolio

portfolio objectives

portfolio goals

portfolio Owner

portfolio budget

portfolio cost

portfolio milestones

portfolio Change Requests

portfolio Issues

portfolio risks

resource planning

portfolio Managers

Portfolio reports

portfolio health

portfolio KPIs

portfolio dashboard

Sign up for ZilicusPM today

ZilicusPM has been super helpful!! It Saved Our Company

My Project Tasks

Timesheet Approval

Expenses Approval

Stakeholder Management

Project Approval

Project Templates

Portfolio Budget

Project Budget

Project Billing

Earned Value

Assign Tasks to Staff

Resource Calendar

Resource Workload

Resource Skills

Project Meetings

Document Sharing

Discussion Board

Client Collaboration

App Alerts

Email Notification

Team Calendar

Custom Reports

Sign up for ZilicusPM today

Project management guides, best practices

PM Tool Selection Guide

Managing Project Changes

Guide to Set up PMO

Software Project Management

ZilicusPM project portfolio management tool is easy to use &
It gives you visibility to manage portfolios like a astute business manager