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Executive Dashboard in Project Portfolio Management Software ZilicusPM

Project Portfolio KPIs That Portfolio Managers Can Track

KPIs For Portfolio Manager

Tracking performance of portfolio of projects involves different perspective, processes, tools and stakeholders. These stakeholders are generally executive management people. Executive management needs to know whether we are going to deliver desired portfolio, program, product/service and achieve desired organizational benefits?

To track performance at various levels in the organization, there are KPIs for project managers, then there are KPIs for project team members.but it is important to note that organization, department, project or PMO if present should have the process to design & define KPIs. Similarly, there have to be KPIs for portfolio managers which executive management can track.

Let’s look at KPIs that portfolio managers can track. I have shared screenshot from ZilicusPM – project portfolio management software for some of these KPIs. Soon, it will be updated with more details.

Portfolio Lists - KPIs for Project Portfolio Managers

 

Portfolio Health KPIs for Portfolio Manager

  • Portfolio Health

ZilicusPM Portfolio Health List - KPIs for Project Portfolio Manager

  • Portfolio Completion Percentage

ZilicusPM Portfolio Progress Completion - KPIs for Project Portfolio Manager

  • Portfolio Budget Utilisation

ZilicusPM Budget Utilization - KPIs for Portfolio Manager

  • Projects Pending for Approval

Projects Pending for Approval - KPIs for Portfolio Manager in ZilicusPM

Effective project management : Explore ZilicusPM

 

Portfolio Financials KPIs for Portfolio Manager

  • Allocated Budget Across Portfolios

Allocated Budget Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Used Budget Across Portfolios

Used Budget Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Percentage of Budget Utilization

Budget Utilization Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Estimated Cost Across Portfolio of Projects

Estimated Cost Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Actual Cost Across Portfolio of Projects

Actual Cost Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Allocated Budget vs Used Budget for multiple portfolio of projects

Allocated Budget vs Used Budget Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Estimated Cost vs Actual for a portfolio of projects

Estimated Cost vs Actual Cost Across Portfolios- KPI for Portfolio Managers in ZilicusPM

  • Allocated Budget Across portfolio of projects

Allocated Budget Across Portfolios -Chart - KPI for Portfolio Managers in ZilicusPM

Portfolio Schedule KPIs for Portfolio Manager

  • Total Number of Milestones | Achieved Milestones | Missed Milestones | Upcoming Milestones

Project Portfolio Milestone Summary - KPIs for Portfolio Manager

  • Total Milestones Vs Achieved Milestones

Project Portfolio Milestone Achieved Vs Total - KPIs for Portfolio Manager

Portfolio Issues KPIs for Portfolio Manager

  • Total Number of Issues Reported in a Portfolio

Number of Portfolio Issues - KPIs for Portfolio Managers in ZilicusPM

  • Number of Open Issues in a Portfolio

  • Number of Resolved Issues in a Portfolio

  • Number of Closed Issues in a Portfolio

  • Number of High Priority Issues in a Portfolio

Portfolio Issues by Priority - KPI for Portfolio Managers in ZilicusPM

  • Number of Low Priority Issues in a Portfolio

  • Number of Medium Priority Issues in a Portfolio

  • Number of Normal Priority Issues in a Portfolio

Effective project management : Explore ZilicusPM

Portfolio Risks KPIs for Portfolio Manager

  • Total Number of Risk Reported in a Portfolio

  • Portfolio Risks - KPIs for Portfolio Managers in ZilicusPMTotal Number of Reviewed Risks in a Portfolio

  • Total Number of Open Risks in a Portfolio

  • Number of Risk With Catastrophic Impact in a Portfolio

Portfolio Risks By Impact - KPIs for Portfolio Managers in ZilicusPM

  • Number of Risk With Major Impact in a Portfolio

  • Number of Risk With Moderate Impact in a Portfolio

  • Number of Risk With Minor Impact in a Portfolio

  • Number of Risk With Insignificant Impact in a Portfolio

Portfolio Change Requests KPIs for Portfolio Manager

  • Total Number of Change Request Reported in a Portfolio

Portfolio Change Requests - KPIs for Portfolio Managers in ZilicusPM

  • Total Number of Open Change Request in a Portfolio

  • Number of High Priority Change Request in a Portfolio

  • Number of Medium Priority Change Request in a Portfolio

  • Number of Low Priority Change Request in a Portfolio

  • Number of Normal Priority Change Request in a Portfolio

Portfolio Earned Value KPIs for Portfolio Manager

  1. Cost Performance Index (CPI)

  2. Schedule Performance Index (SPI)

Effective project management : Explore ZilicusPM

Miscellaneous KPIs for Portfolio Manager

  1. Percentage Completion of Individual Project

  2. Percentage Progress Made For a Portfolio

  3. Number of Team Member of Individual Project

  4. Number of Projects Per Portfolio

  5. Project Wise Actual Work Hours Spent by Resources

  6. Customer Wise Resource Work Planned Vs Actual Work

  7. Customer Wise Resource Work Planned Vs Actual Work Per Project

Effective project management : Explore ZilicusPM

 

Let me know if you have different ways and KPIs to track project portfolio performance?

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Additional readings about project management, leadership

Your life can be become easier with the right project management system. ZilicusPM is the right PM tool for you and your team. Get started now.

Remember, project management isn’t about task schedule. To recap, you have various functionality available in ZilicusPM project management software as a part of project planning, project tracking, project collaboration such as

About Zilicus

Zilicus offers All-In-One online project management software ZilicusPM that provides complete project management control for project and portfolio managers; at the same time makes it really simple for project team members to stay on top of things. If you have been managing projects with conventional spreadsheet/ MS Excel templates or emails, it is the right time to start using online project portfolio management software. ZilicusPM is great platform for better project collaboration. Take a screenshot tour of project management software tour of ZilicusPM and Sign up for 30-days free trial of project management software ZilicusPM

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ABOUT
Dhan

I am a co-founder of Zilicus Solution and I write about project management, collaboration, productivity, project management software, cloud computing, requirement management and business empowerment.

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